Canadian Federation of Students amends spec RFP on RGD's request
RGD informs the Canadian Federation of Students - Ontario that requesting a sample design in their RFP is a speculative practice that is condemned in the industry.


RGD's Executive Director sent a formal letter to the Canadian Federation of Students - Ontario after learning that they issued an RFP that requested a sample design.


This is the response we received from the Canadian Federation of Students - Ontario: "Thank you very much making us aware of the issue with the design RFP we posted. We were unaware of the prohibition against requesting a sample design. Thank you for your clarification on this issue. We have corrected our RFP according to your suggestions. Thank you for bringing this to our attention."


RGD's letter read as follows:


Dear Ms. Snowball:

I am writing to you from the Association of Registered Graphic Designers (RGD). RGD was created by the Ontario Legislature to govern its members and award the professional designation RGD to designers who meet our qualification criteria.

We have been made aware of your RFP for graphic design for student handbooks posted to Charity Village. We are impressed by the RFP’s thoughtfulness. Unfortunately there is an issue with the request for “sample design: the sample should be 2 to 4 pages...”

The Association’s Rules of Professional Conduct prohibit our 3,000 members from doing free creative as part of an RFP. This means that none of the qualified professional members of our Association can submit to the RFP and meet your requirements.

Design is a process involving research, creativity, strategy and client participation. Without going through this process, and without selecting a designer based on their ability and experience with this process, the handbook is unlikely to adequately promote the unique qualities of your organization. Just as you wouldn't let a lawyer represent you without he or she understanding the fundamentals of your case, designers must also be well acquainted with an organization if they are to create designs that will embody it, foster recognition from among your community, and generate excitement about your activities.

We encourage you to remove this request, and instead include the following:

• Portfolio: provide up to five examples of your work, preferably on similar projects; and including, if possible, work that shows how you have produced creative depictions of data, similar to what we asking for in this project, noting we will be having sections on tuition fees, student debt and funding.

If you did make this change, we would be pleased to publish the RFP to our members at no cost and/or help you identify a qualified design firm or designer to take on the project.

If you have questions, contact me at 1 888 274 3668 x 23 or .

Executive Director