One of our members approached us, expressing concern that an RFP issued by the Convenant House requested a written concept as part of the quotation. RGD reached out to the Convenant House directly, and we were pleased to promptly receive the following response:
"Thank you for your message bringing this issue to our attention. We were not aware that asking for a brief written description was an issue. We are working to rectify this situation now. We have contacted Charity Village and are amending our RFP with the wording you provided. We will also be following up designers who have expressed an interest in pitching on our report. We greatly appreciate your offer to publish it to your members. We apologize and appreciate your help on this."
In recognition of the Convenant House's honourable work and cooperation, RGD posted the amended RFP on our website at no charge.
RGD's letter read as follows:
Dear Ms. Cino:
I am writing to you from the Association of Registered Graphic Designers (RGD). RGD was created by the Ontario Legislature to govern its members and award the professional designation RGD to designers who meet our qualification criteria.
We have been made aware of your RFP for the design of your annual report posted to Charity Village. We are impressed by the RFP's thoughtfulness and of the work of Covenant House. Unfortunately there is an issue with the request for a written concept as part of the quotation.
The Association's Rules of Professional Conduct prohibit our 3,000 members from doing free creative (whether that be in visual or verbal form) as part of an RFP. This means that none of the qualified professional members of our Association can submit to the RFP and meet your requirements.
Design is a process involving research, creativity, strategy and client participation. Without going through this process, and without selecting a designer based on their ability and experience with this process, the concept that is developed is unlikely to adequately meet your needs. Just as you wouldn't let a lawyer develop your defence without he or she understanding the fundamentals of your case, designers must also be well acquainted with an organization if they are to develop a concept that will embody it, foster recognition from among your community, and generate excitement about your activities.
We encourage you to remove this request, and instead include the following:
* Portfolio: provide up to five examples of your work, preferably on similar projects * Writing: provide up to five written concepts you have developed with clients
If you did make this change, we would be pleased to publish the RFP to our members at no cost and/or help you identify a qualified design firm or designer to take on the project.
If you have questions, contact me at 1 888 274 3668 x 23 or .